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Committees

BOARD OF TRUSTEES

The University Board of Trustees is responsible for approving and monitoring the University’s mission, vision, strategic plans and any other related business, including financial sustainability and key performance indicators, to ensure that these meet the interests of the University’s stakeholders and beneficiaries.
The Board of Trustees is responsible for safeguarding the good name, reputation and values of the University, and to ensure that the University is carries out its purposes for the public benefit, acts in the best interest of the University, complies with the University’s governing documents and law, and manages the University’s resources responsibly, while acting with reasonable care and skills.

  • MEMBERSHIP
    Membership of the Board of Trustees is formed of:
    1) between two and six independent eminent community members (meaning members who are neither employed by nor students of the University, and who are considered by the Board to be independent and impartial), known for their achievements, experience in the UK Higher Education sector and integrity;
    2) between two and four members appointed by UniCusano Rome, known for their achievements, experience and integrity;
    3) one member appointed by the Academic Board; and
    4) one member appointed by the Student Council.

The President and the Provost, are ex officio members of the Board of Trustees. The Vice Provost and the General Director will normally attend all meetings of the Board of Trustees, but are not voting members.

  • LENGTH OF APPOINTMENT
    Each Trustee is appointed for an initial term of three years, with the option of reappointment
    for a further three years.
  • FREQUENCY OF MEETINGS 
    The Board of Trustees will have quarterly meetings, unless required by special circumstances.
    The Annual General Meeting will be held in December, each year.
  • QUORUM 
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference.

EXECUTIVE BOARD

The Executive Board is the University’s operational body, that is responsible, and accountable to the Board of Trustees, for:
i) the implementation of University strategy and policies, while deciding and monitoring institutional performance against plans and approved key performance indicators;
ii) matters related to control of assets; finances, estates and long-term business plans;
iii) annual budgets and accounts; oversight of HR policy and employment matters (except for senior post holders, which are responsibility of the Remuneration Committee);
iv) advice on the appointment of the Provost;
v) any other matters, as delegated by the Board of Trustees and enlisted.

  • MEMBERSHIP

Membership of the Executive Board is formed by:
i) the President of the University, who will be the Chairman of the Executive Board;
ii) the Vice President of the University with the function of vice president of the Executive
Board, if appointed;
iii) the General Director;
iv) the Managing Director;
v) the Treasurer/Business Manager.

The Secretary is appointed by the Chair.

The Chair may invite to participate to the Executive Board‘s meetings a number of not more than three representatives of public and private bodies, or private consultants and professionals when appropriate. The Chair may also invite the Provost and an appointed Dean. Anyone invited by the Chair may participate in the discussion of the Board, but may
not vote in the event of a vote being required.

  • FREQUENCY OF MEETINGS
    The Executive Board will meet every month unless required to do so more frequently by special circumstances.
  • QUORUM
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference.

ACADEMIC BOARD

The Academic Board is the academic body of the University, and its academic deliberations and decisions are independent from the Board of Trustees and the Executive Board. Its principal function is protecting and assuring the integrity of academic development, academic standards, quality assurance and decision making.

  • MEMBERSHIP
    Membership of the Academic Board is formed by:
    1) the Provost;
    2) the Vice Provost;
    3) the Dean of each Faculty;
    4) the Associate Dean of each Faculty;
    5) two representatives of the Senior Administration Managers, from the Registry
    Office and the Student Office; and
    6) two representatives from the Students Council.
  • FREQUENCY OF MEETINGS
    The Academic Board will meet bi-monthly, unless required to do so more frequently by special circumstances.
  • QUORUM
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference.

FACULTY BOARDS

Every Faculty have instituted a Faculty Board that reports to the Academic Board. Its responsibilities
are to report on and review all aspects of delivery of the Faculty’s programmes; to consider the standards set and achieved by students; to receive and comment on external examiners’ reports, student feedback and the annual monitoring reports and action plans; as well as to respond to matters raised by student representatives in relation to provision, opportunities for feedback and opportunities for enhancement of the students’ overall experience.

  • MEMBERSHIP
    Membership of the Faculty Board is formed by:
    1) the Faculty Dean, that is also the Chair;
    2) the Faculty Associate Dean;
    3) At least three elected academic members of the Faculty;
    4) The Academic Quality Manager;
    5) at least one appointed member from the Student Council, when invited.

 

  • FREQUENCY OF MEETINGS
    The Faculty Board will have monthly formal Programme Boards, and informal Faculty staff meeting whenever appropriate.

 

  • QUORUM 
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference.

STUDENT EXPERIENCE AND QUALITY ENHANCEMENT COMMITTEE

The Student Experience and Quality Enhancement Committee (SEQE) is a sub-committee of the Academic Board.

  • TERMS OF REFERENCE

Its terms of reference are to:

  1. ensure the effectiveness of NCI University in London academic quality and standards, promoting and implementing the University’s quality framework as well as the effectiveness of academic governance;
  2. monitor, improve and develop the University regulatory framework in related areas (academic quality, student experience and engagement, research, innovation, link to external bodies and professionals);
  3. encourage student engagement in academic quality matters;
  4.  engage with and disseminate external Quality Assurance frameworks (QAA);
  5.  assure quality in academic governance procedures, committees and bodies;
  6. make suggestions and present projects and activities to enhance students’ employability skills and opportunities, as well as NCI University in London academic programmes, through partnerships with external bodies;
  7. monitor, review and implementing student satisfaction and learning outcomes in accordance with student feedback.
  • MEMBERSHIP

Membership of the SEQE Committee is formed by:

  1. the Chair, appointed by the Academic Board;
  2. the Dean or Associate Dean of each Faculty;
  3. external advisors; and
  4. at least one appointed member from the Student Council.
  • FREQUENCY OF MEETINGS

The SEQE Committee will meet officially at least twice a year to discuss, amend and present evidence to the Academic Board on such matters.

  • QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference.

COMMITTEE FOR ETHICS, RESEARCH AND DEVELOPMENT

The Committee for Ethics, Research and Development is a sub-committee of the Academic

Board actively promoting an ethical culture at NCI University in London.

  • TERMS OF REFERENCE
    Its terms of reference are to:
  1. promote an ethical practice in all Faculties;
  2. oversee, monitor, coordinate and communicate NCI University in London’s ethics policies to all staff and students. This includes providing and organising training, education and continuing professional development events to disseminate ethical policies.
  3. review all staff and student research studies to ensure they meet NCI University in London’s ethical codes. Staff and students are asked to submit their research proposals to the Ethics Committee for review, before they start a project.
  4. maintain and develop excellence in research and provide high quality research training in all subject areas in relation to Quality Assurance frameworks (QAA).
  5. suggest and implement strategic plans to promote research, innovation and collaboration within Faculties and external bodies and professions;
  6. make suggestions and present projects and activities to submit application for research grants and funding.
  • MEMBERSHIP
    Membership of the Committee for Ethics, Research and Development is formed by:
  1. the Chair, appointed by the Academic Board;
  2. the Dean of each Faculty; or
  3. the Associate Dean of each Faculty;
  4. external advisers; and
  5. at least two appointed members from the Student Council.
  • FREQUENCY OF MEETINGS
    The Committee for Ethics, Research and Development will meet at least 4 times a year to carry out these duties.
  • QUORUM
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference.

EQUALITY AND DIVERSITY COMMITTEE

The Equality and Diversity Committee is a sub-committee of the Academic Board actively promoting NCI University in London’s standards for equality, diversity and inclusion.

  • TERMS OF REFERENCE
    Its terms of reference are to:
    i) actively promote dignity, respect, inclusivity and equal treatment among staff and students and ensure that these principles are reflected and implemented in the NCI University in London’s policies and procedures.
    ii) annually review all policies to ensure they meet NCI University in London’s equality and diversity policy standards.
    iii) oversee, monitor, coordinate and communicate NCI University in London’s equality and diversity policies to all staff and students.
  • MEMBERSHIP
    Membership of the Committee for Equality and Diversity are:
    1) the Chair, appointed by the Academic Board;
    2) the Dean or Associate Dean of each Faculty;
    3) external advisors;
    4) at least two appointed members from the Student Council; and
    5) at least one administrative member, when invited.
  • FEEQUENCY OF MEETINGS
    The Equality and Diversity Committee will meet at least 2 times a year to carry out these duties.
  • QUORUM
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference

AUDIT COMMITTEE

The Audit Committee is responsible to the Board of Trustees for the strategy and scope of audit activity. It receives reports from internal and external auditors and takes non–executive action where required. The Committee also monitors and examines the University risk management control processes and the arrangements for promotion of economy, efficiency and effectiveness on behalf of the Board.

  • TERMS OF REFERENCE
    Its Terms of Reference are to:
    a) undertake the duties set out by the HEFCE, and implement accordingly the University’s audit code of practice.
    b) Oversee the strategy, scope and nature of audit activity.
    c) Make recommendations to the Board of Trustees, Executive Board or other appropriate committees on matters arising from internal and external audit.
    d) Oversee the University’s risk management, control and governance arrangements, contingency planning and related policies and procedures.
    e) Monitor annually the performance and effectiveness of internal and external auditors, and make recommendations on their appointment and re-appointment.
    f) Monitor and advise the Board of Trustees on arrangements within the University for compliance with legal and statutory requirements.
    g) Monitor and advice the Board of Trustees on their compliance as trustees with charities legislation and the requirements of HECFE, as well as with the Guide issued by the Committee of University Chairs and any other relevant materials published by the HECFE.
    h) Oversee policy and receive reports on any incident related to ethics, fraud and similar, even those considered as ‘serious incident’ under the charities’ legislation.
    i) Oversee policy and receive reports related to the University’s Whistle blowing procedures
    (Public Interest Disclosure).
  • MEMBERSHIP
    The Audit Committee is composed of three members, with no executive responsibility for the management of the University, at least one of whom with a finance background.
    Membership of the Audit Committee is formed by three of the independent Trustees. The Chair of the Board of Trustees should not be a member of the Audit Committee. Other participants in attendance are:
  1. Secretary to the Board of Trustees;
  2. Deputy Secretary to the Board of Trustees or nominee;
  3. Business Manager;
  4. Representatives of internal and external auditors.

The Committee may invite people with appropriate expertise to become members of the Committee, but the Committee must always be composed of a majority of members of the Board of Trustees.

  • FREQUENCY OF MEETINGS
    The Audit Committee will have three meetings per year. The quorum is established at two members in attendance.
  • QUORUM
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCI University in London Governance Structure and Terms of Reference (link a documento protetto da password).

REMUNERATION COMMITTEE

The Remuneration Committee is responsible, after receiving advice from the Executive Board, to the Board of Trustees for setting a framework for the pay and conditions of all staff and the appointment, assignment, grading, appraisal, suspension, dismissal and determination of the pay and conditions of service of holders of senior posts. Holders of senior posts include the Provost, Vice Provost, General Director and other senior posts as defined by the Committee.

  • MEMBERSHIP 

Membership of the Remuneration Committee is formed by 3 independent members of the Board of Trustees, including:

  1. Chair of the Board of Trustees;
  2. Chair of Audit Committee.

Members in attendance are:

  1. Director of Human Resources or their nominee;
  2. Business Manager;
  3. Provost;
  4. Secretary to the Board of Trustees.
  • FREQUENCY OF MEETINGS

The Remuneration Committee will meet twice a year.

  • QUORUM

The quorum is established at three members in attendance.

UNIVERSITY STUDENT COUNCIL

The University Students Council is an elected body representing all students.

  • TERMS OF REFERENCE
    The Students Council will endeavour to ensure that student life and educational opportunities are valued and empowered.
    It will assist with the enhancement of student life and provide support for students over a wide range of areas be it personal or social.
    It will encourage international programmes, whilst providing a friendly atmosphere for incoming international students and promoting culture and clubs.
  • MEMBERSHIP
    Representatives are elected democratically from all programmes and modes of study.
    The Students Council elect representatives to University Boards and Committees.
STUDENT DISCIPLINARY COMMITTEE (SDC)

The Student Disciplinary Committee (SDC) is responsible for the operation and review of student disciplinary procedures relating to all areas of University activity.

  • MEMBERSHIP
    Members of the Student Disciplinary Committee are:
    1) The Secretary, appointed within its members;
    2) A minimum of three and a maximum of five members of the academic
    or academic-related staff, one of whom shall act as chair;
    3) A maximum of three lay members, external to the University:
    4) A maximum of three Student Representatives;
    5) Other members, where invited.
  • FREQUENCY OF MEETINGS
    The Student Disciplinary Committee will meet officially at least twice a year to discuss, review and decide on student disciplinary procedures and matters.
  • QUORUM
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.
EXTENUATING CIRCUMSTANCES COMMITTEE

The Extenuating Circumstances Committee (ECC) is responsible for the processing of Extenuating Circumstances claims received from NCI University in London students.

  • TERMS OF REFERENCE
    Its terms of reference are to:
    i) make objective, impartial decisions about the validity of extenuating circumstances claims submitted by students – it might make recommendations to Academic Board on the University’s overall policy on Extenuating Circumstances;
    ii) determine the most appropriate course of action for the circumstances in hand and make recommendations to the Board of Examiners;
    iii) ensure that all claims are supported by appropriate evidence and processed in a timely matter;
    iv) ensure that the extenuating circumstance is only applied to the affected module(s), and once for each assessment;
    v) ensure that extenuating circumstances claims remain confidential to the ECC and to the Board of Examiners, and that all data relating to extenuating circumstances is stored securely;
    vi) report annually to the Student Experience and Quality Enhancement a Committee on the profile of cases received and validated to assist in institutional analyses, as well as on the efficacy of the Extenuating Circumstances regulations, making recommendations for improvement where appropriate.
  • MEMBERSHIP
    Members of the Extenuating Circumstances Committee are:
    1) a Chair, appointed among Faculty Tutors;
    2) the Secretary, appointed among the administrative staff, responsible for receiving and processing claims and ensuring that the decisions of the ECC are transmitted to the Boards of Examiners and to students in a timely manner;
    3) at least two members of senior academic staff, appointed every year based on the principles of independence and objectivity. In case of a conflict of interest, academic members should withdrawn their participation.
  • FREQUENCY OF MEETINGS
    The Extenuating Circumstances Committee will meet at least twice each academic year, usually shortly before the Board of Examiner have met. However, if in year deferred assessment attempts are to be offered, the interested faculty must call for an Extenuating Circumstances Committee after Teaching Block 1 or at the end of Teaching Block 2 if at postgraduate level.
  • QUORUM
    Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.
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