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Committees

BOARD OF DIRECTORS

The Board of Directors is the governing body of NCIUL, ultimately responsible for the approval of the mission and strategic vision of the Institution; ensuring that control and accountability systems, plans and approved KPIs for all matters are in place and monitored; including risk assessments and conflict of interest procedures; and the appointment of the Vice Chancellor.

Following the advice given by the Board of Governors, it is responsible, among other things, of maintaining oversight and management of risk register, management, control and governance and oversight of the implementation of equality and diversity policies and strategies, the approval and oversight of the health and safety policies and strategies as well as oversight and implementation of a corporate ethics policy.

The Board of Directors is responsible for safeguarding the good name, reputation and values of the Institution, and for ensuring NCIUL carries out its purposes for the public benefit, acts in the best interest of the Institution, complies with the Institution’s governing documents and law, and manages the Institution’s resources responsibly, while acting with reasonable care and skills.

  • MEMBERSHIP

Membership of the Board of Directors is formed of a minimum of three member, the majority of which must be external to NC IUL and the guarantors, who are independent of the institution and resident in the UK. Any member must act in full autonomy in accordance with public interest governance principles.

  • LENGTH OF APPOINTMENT

Each Director is appointed for an initial term of three years, with the option of reappointment for a further three years.

  • FREQUENCY OF MEETINGS

The Board of Directors will have quarterly meetings, unless required by special circumstances.

The Annual General Meeting will be held in December, each year.

  • QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCIUL Governance Structure and Terms of Reference.

BOARD OF GOVERNORS

The Board of Governors is an advisory and oversight board, responsible on advising the Board of Directors and reporting that the Institution carries out its purposes for the public benefit, acts in the best interest of the Institution, complies with the Institution’s governing documents and law, and manages the Institution’s resources responsibly, while acting with reasonable care and skills.

  • MEMBERSHIP

The Board of Governors is composed in the majority by independent and external members, who have relevant knowledge in matters related tovarious aspects of NCIUL’s life or specific roles in the community.

  • LENGTH OF APPOINTMENT

Each Governor is appointed for an initial term of three years, with the option of reappointment for a further three years.

  • FREQUENCY OF MEETINGS

The Board of Governors will have quarterly meetings, unless required by special circumstances.

  • QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NC IUL Governance Structure and Terms of Reference

EXECUTIVE BOARD

The Executive Board is the Institution’s operational body that is responsible, and accountable for:

  1. the implementation of NCIUL’s strategy and policies, while deciding and monitoring institutional performance against plans and approved key performance indicators;
  2. matters related to control of assets; finances, estates and long-term business plans; such as annual budgets and accounts; oversight of HR policy and employment matters (except for senior post holders, which are responsibility of the Remuneration Committee);
  3. Any other matters, as shared with the Board of Governors and enlisted in Section 3 of this Terms of Reference.

MEMBERSHIP

Membership of the Executive Board is formed by:

  1. the General Manager of the Institution, who will be the Chair of the Executive Board;
  2. the Vice President of the Institution with the function of vice president of the Executive Board, if appointed;
  3.  the Vice Chancellor;
  4.  the Deputy Vice Chancellor;
  5.  a member from the financial department;
  6.  a member of the Academic staff.

The Secretary is appointed by the Chair.

The Chair may invite to participate to the Executive Board‘s meetings a number of not more than three representatives of public and private bodies, or private consultants and professionals when appropriate. The Chair may also invite the Provost and an appointed Dean. Anyone invited by the Chair may participate in the discussion of the Board, but may not vote in the event of a vote being required.

FREQUENCY OF MEETINGS

The Executive Board will meet every month unless required to do so more frequently by special circumstances.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NC IUL Governance Structure and Terms of Reference

ACADEMIC BOARD

The Academic Board is the academic body of the Institution and its academic deliberations and decisions are independent from the Board of Directors and the Executive Board. Its principal function is protecting and assuring the integrity of academic development, academic standards, quality assurance and decision making.

MEMBERSHIP

Membership of the Academic Board is formed by:

1) the Vice Chancellor;

2)  the Deputy Vice Chancellor;

3)  the Dean of each Faculty;

4)  The Associate Dean of each Faculty;

5)  The Academic Quality Manager;

6)  Two representatives of the Senior Administration Managers, from the
Registry Office and the Student Office; and

7)  One or more representatives from the Students Council.

FREQUENCY OF MEETINGS

The Academic Board will meet bi-monthly, unless required to do so more frequently by special circumstances.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NC IUL Governance Structure and Terms of Reference

FACULTY BOARDS

Every Faculty have instituted a Faculty Board that reports to the Academic Board. Its responsibilities are to report on and review all aspects of delivery of the Faculty’s programmes; to consider the standards set and achieved by students; to receive and comment on external examiners’ reports, student feedback and the annual monitoring reports and action plans; as well as to respond to matters raised by student representatives in relation to provision, opportunities for feedback and opportunities for enhancement of the students’ overall experience.

MEMBERSHIP

Membership of the Faculty Board is formed by:

1) the Faculty Dean, that is also the Chair;

2) the Faculty Associate Dean;

3) At least three elected academic members of the Faculty;

4) The Academic Quality Manager;

5) at least one appointed member from the Student Council, when invited.

FREQUENCY OF MEETINGS

The Faculty Board will have monthly formal Programme Boards, and informal Faculty staff meeting whenever appropriate.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NC IUL Governance Structure and Terms of Reference

STUDENT EXPERIENCE AND QUALITY ENHANCEMENT COMMITTEE (SEQE)

The Student Experience and Quality Enhancement Committee (SEQE) is a sub-committee of the Academic Board.

TERMS OF REFERENCE

Its terms of reference are to:

  1. ensure the effectiveness of NCIUL academic quality and standards, promoting and implementing the Institution’s quality framework as well as the effectiveness of academic governance;
  2. monitor, improve and develop the institutional regulatory framework in related areas (academic quality, student experience and engagement, research, innovation, link to external bodies and professionals);
  3.  encourage student engagement in academic quality matters
  4.  engage with and disseminate external Quality Assurance frameworks (QAA)
  5.  assure quality in academic governance procedures, committees and bodies
  6.  make suggestions and present projects and activities to enhance students’ employability skills and opportunities, as well as NC IUL academic programmes, through partnerships with external bodies;
  7. monitor, review and implementing student satisfaction and learning outcomes in accordance with student feedback.

MEMBERSHIP

Membership of the SEQE Committee is formed by:

1) the Chair, appointed by the Academic Board;

2) the Dean or Associate Dean of each Faculty;

3) external advisors; and

4) at least one appointed member from the Student Council.

FREQUENCY OF MEETINGS

The SEQE Committee will meet officially at least twice a year to discuss, amend and present evidence to the Academic Board on such matters.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCIUL Governance Structure and Terms of Reference

COMMITTEE FOR ETHICS, RESEARCH AND DEVELOPMENT

The Committee for Ethics, Research and Development is a sub-committee of the Academic Board actively promoting an ethical culture at NC IUL.

TERMS OF REFERENCE

Its terms of reference are to:

  1. promote an ethical practice in all Faculties;
  2. oversee, monitor, coordinate and communicate NC IUL’s ethics policies to all staff and students. This includes providing and organising training, education and continuing professional development events to disseminate ethical policies.
  3. review all staff and student research studies to ensure they meet NC IUL’s ethical codes. Staff and students are asked to submit their research proposals to the Ethics Committee for review, before they start a project.
  4. maintain and develop excellence in research and provide high quality research training in all subject areas in relation to Quality Assurance frameworks (QAA).
  5.  suggest and implement strategic plans to promote research, innovation and collaboration within Faculties and external bodies and professions;
  6. make suggestions and present projects and activities to submit application for research grants and funding.

MEMBERSHIP

Membership of the Committee for Ethics, Research and Development is formed by:

1) the Chair, appointed by the Academic Board;

2) the Dean of each Faculty; or

3) the Associate Dean of each Faculty;

4) external advisers; and

5) at least two appointed members from the Student Council.

FREQUENCY OF MEETINGS

The Committee for Ethics, Research and Development will meet at least 4 times a year to carry out these duties.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NC IUL Governance Structure and Terms of Reference

EQUALITY AND DIVERSITY COMMITTEE

The Equality and Diversity Committee is a sub-committee of the Academic Board actively promoting NC IUL’s standards for equality, diversity and inclusion.

TERMS OF REFERENCE

Its terms of reference are to:

  1.  actively promote dignity, respect, inclusivity and equal treatment among staff and students and ensure that these principles are reflected and implemented in the NC IUL’s policies and procedures.
  2.  annually review all policies to ensure they meet NC IUL’s equality and diversity policy standards.
  3. oversee, monitor, coordinate and communicate NC IUL’s equality and diversity policies to all staff and students.

MEMBERSHIP

Membership of the Committee for Equality and Diversity are:

1) the Chair, appointed by the Academic Board;

2) the Dean or Associate Dean of each Faculty;

3) external advisors;

4) at least two appointed members from the Student Council; and

5) at least one administrative member, when invited.

FEEQUENCY OF MEETINGS

The Equality and Diversity Committee will meet at least 2 times a year to carry out these duties.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NC IUL Governance Structure and Terms of Reference

AUDIT COMMITTEE

The Audit Committee is responsible to the Board of Directors for the strategy and scope of audit activity. It receives reports from internal and external auditors and takes non-executive action where required. The Committee also monitors and examines NCIUL risk management control processes and the arrangements for promotion of economy, efficiency and effectiveness on behalf of the Board.

TERMS OF REFERENCE

Its terms of reference are to:

  1. Undertake the duties set out by the Office for Students, and implement accordingly the Institution’s audit code of practice.
  2. Oversee the strategy, scope and nature of audit activity.
  3. Make recommendations to the Board of Directors, Executive Board or other
    appropriate committees on matters arising from internal and external audit.
  4. Oversee the Institution’s risk management, control and governance
    arrangements, contingency planning and related policies and procedures.
  5. Monitor annually the performance and effectiveness of internal and external
    auditors and make recommendations on their appointment and re-appointment.
  6. Monitor and advise the Board of Directors and the Executive Board on arrangements within the Institution for compliance with legal and statutory
  7. Monitor and advice the Board of Directors on their compliance as Directors with
    relevant legislation and the requirements of Office for Students, as well as with the Guide issued by the Committee of University Chairs and any other relevant materials published by the Office for Students.
  8. Oversee policy and receive reports on any incident related to ethics, fraud and similar, even those considered as ‘serious incident’ under the charities’ legislation.
  9. Oversee policy and receive reports related to the Institution’s Whistle blowing procedures (Public Interest Disclosure).

MEMBERSHIP

Membership of the Audit Committee is formed by at least three members, elected among the independent Governors, with no executive responsibility for the management of the Institution, and at least one from a financial background.

The Chair of the Board of Governors should not be a member of the Audit Committee. Other participants in attendance are:

  1. i)  Secretary to the Executive Board;
  2. ii)  Deputy Secretary to the Executive Board or nominee;
  3. iii)  A member of the financial department;
  4. iv)  Representatives of internal and external auditors.

The Committee may invite people with appropriate expertise to become members of the Committee, but the Committee must always be composed of a majority of members of the Board of Governors.

FREQUENCY OF MEETINGS

The Remuneration Committee will meet thrice a year.

QUORUM

The quorum is established at two members in attendance.

For more information, refer to NC IUL Governance Structure and Terms of Reference

REMUNERATION COMMITTEE

The Remuneration Committee is responsible, after receiving advice from the Executive Board, to the Board of Directors for setting a framework for the pay and conditions of all staff and the appointment, assignment, grading, appraisal, suspension, dismissal and determination of the pay and conditions of service of holders of senior posts. Holders of senior posts include the Vice Chancellor, Deputy Vice Chancellor, General Manager and other senior posts as defined by the Committee. MEMBERSHIP Membership of the Remuneration Committee is formed by some independent members of the Board of Governors, and the Chair of Audit Committee. Members in attendance are:

  1. Director of Human Resources or their nominee;
  2. A member of the financial department;
  3. Vice Chancellor;
  4. Secretary to the Executive Board.

FREQUENCY OF MEETINGS The Remuneration Committee will meet twice a year. QUORUM The quorum is established at three members in attendance. For more information, refer to NC IUL Governance Structure and Terms of Reference.

NCIUL STUDENT COUNCIL

The University Students Council is an elected body representing all students.

TERMS OF REFERENCE

The Students Council will endeavour to ensure that student life and educational opportunities are valued and empowered.

It will assist with the enhancement of student life and provide support for students over a wide range of areas be it personal or social.

It will encourage international programmes, whilst providing a friendly atmosphere for incoming international students and promoting culture and clubs.

MEMBERSHIP

Representatives are elected democratically from all programmes and modes of study.

The Students Council elect representatives to NCIUL Boards and Committees.

STUDENT DISCIPLINARY COMMITTEE (SDC)

The Student Disciplinary Committee (SDC) is responsible for the operation and review of student disciplinary procedures relating to all areas of Institutional activity.

MEMBERSHIP

Members of the Student Disciplinary Committee are:

1) The Secretary, appointed within its members;

2) A minimum of three and a maximum of five members of the academic

or academic-related staff, one of whom shall act as chair;

3) A maximum of three lay members, external to the Institution

4) A maximum of three Student Representatives;

5) Other members, where invited.

FREQUENCY OF MEETINGS

The Student Disciplinary Committee will meet officially at least twice a year to discuss, review and decide on student disciplinary procedures and matters.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NCIUL Governance Structure and Terms of Reference

 

EXTENUATING CIRCUMSTANCES COMMITTEE

The Extenuating Circumstances Committee (ECC) is responsible for the processing of Extenuating Circumstances claims received from NC IUL students.

TERMS OF REFERENCE

Its terms of reference are to:

  1. make objective, impartial decisions about the validity of extenuating circumstances claims submitted by students – it might make recommendations to Academic Board on the Institution’s overall policy on Extenuating Circumstances;
  2. determine the most appropriate course of action for the circumstances in hand and make recommendations to the Board of Examiners;
  3. ensure that all claims are supported by appropriate evidence and processed in a timely matter;
  4.  ensure that the extenuating circumstance is only applied to the affected module(s), and once for each assessment;
  5. ensure that extenuating circumstances claims remain confidential to the ECC and to the Board of Examiners, and that all data relating to extenuating circumstances is stored securely;
  6. report annually to the Student Experience and Quality Enhancement a Committee on the profile of cases received and validated to assist in institutional analyses, as well as on the efficacy of the Extenuating Circumstances regulations, making recommendations for improvement where appropriate.

MEMBERSHIP

Members of the Extenuating Circumstances Committee are:

1) a Chair, appointed among Faculty Tutors;

2) the Secretary, appointed among the administrative staff, responsible for receiving and processing claims and ensuring that the decisions of the ECC are transmitted to the Boards of Examiners and to students in a timely manner;

3) At least two members of senior academic staff, appointed every year based on the principles of independence and objectivity. In case of a conflict of interest, academic members should withdrawn their participation.

FREQUENCY OF MEETINGS

The Extenuating Circumstances Committee will meet at least twice each academic year, usually shortly before the Board of Examiner have met. However, if in year deferred assessment attempts are to be offered, the interested faculty must call for an Extenuating Circumstances Committee after Teaching Block 1 or at the end of Teaching Block 2 if at postgraduate level.

QUORUM

Meetings are valid, and deliberations can be taken, with a quorum of one third plus one of the voting members.

For more information, refer to NC IUL Governance Structure and Terms of Reference

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